Passports


PASSPORT APPLICATIONS ARE PROCESSED BY APPOINTMENT ONLY. DUE TO VOLUME WE DO NOT ACCEPT WALK-INS. PLEASE CALL OUR OFFICE AT 266-4311 TO SET UP AN APPOINTMENT.

To ensure timely processing of your passport application, please bring your DS-11 typed or completed in BLACK INK ONLY. If you are going to obtain and fill out the application at our office on the morning of your appointment, please plan to arrive 10-15 minutes in advance of your scheduled appointment to complete the application so we then can process your application on time at the time of your scheduled appointment.

PLEASE NOTE: You will be required to pay two (2) separate fees at our office. You must have a check book with a pre-printed address on the same (a money order is also acceptable) for the first fee that will accompany your application (Made payable to the US Department of State). The second fee, our application processing fee, can be paid by check, money order, cash, or by credit card for a small additional processing fee. Starter checks without a pre-printed address contained thereon cannot be accepted!

This page contains some information regarding applying for a passport through the Dane County Clerk of Courts. This is not the official passport site, however. For specifics on passport applications and requirements, please visit www.travel.state.gov.

Where do I report for my passport appointment?

Dane County Courthouse - Court Records, Room 1002
215 South Hamilton Street
Madison, WI 53703-3285

Map to Courthouse

You can come to the door labeled "Court Records" (Room 1002 of the Dane County Courthouse), 215 South Hamilton Street, Madison, WI 53703.

If you are applying for a first time passport or are unable to locate a prior passport, you will need to complete a current DS-11 form. We provide this form at no charge to individuals (large group or organizations, with the exception of schools, must purchase the forms directly from the Passport Agency). If you download a form from the internet at www.travel.state.gov, it must be a good quality copy in order for us to accept it. Applications not typed must be completed in BLACK INK ONLY.

You may fill out the application at the Clerk of Courts Office or take it with you.

You must have the following when applying:

  1. Passport Application (unsigned)
  2. One 2x2 passport photo ' white or light-colored background (this can be obtained from any photo studio). The Clerk of Court's Office can take photos at a cost of $10.00, at the time of your appointment.
  3. A certified copy of your birth certificate which has been registered with the state in which you were born (this needs to be submitted with the application and it will be returned with your passport). (Hospital copies are not acceptable) OR a previous passport in lieu of a birth certificate. When a previous passport is submitted with a child's application, a certified copy of their birth certificate must also accompany the application. This is to establish a clear relationship to the parent. Naturalized U.S. citizens must submit the original signed naturalization certificate in lieu of a birth certificate. This will be returned with the passport.
  4. Your Wisconsin driver's license or Wisconsin state photo ID with a photo for identification (an out-of-state driver's license will need to be accompanied by a second form of photo identification) ' all applicants, including infants and children, must now appear in person to apply. We will use the parent's driver's license for identification of anyone 17 or younger. Both parents or legal guardian(s) must be present when applying for a passport for a child under 16. If only one parent/guardian appears you must also submit one of the following:

    Second parent's/guardian's notarized written statement consenting to passport issuance for the child as well as a copy of their drivers license or state ID (front and back) for identification purposes, primary evidence of sole authority to apply, OR A written statement, form DS-3053 (made under penalty of perjury) explaining the second parent's unavailability.

If you have all the necessary information and your application is completed correctly, the time necessary for us to process it should be 15 minutes or less.

Passport applications need two forms of payment:

A check or money order payable to U.S. Department of State

Cash, credit card, check or money order payable to Clerk of Courts

Passport Cards are now available for issuance. A card is good for land or sea travel only. This new travel document can be used to enter the United States from Canada, Mexico, the Caribbean, and Bermuda at land border crossings or sea ports-of-entry.

The normal processing time is 4-6 weeks. If you will be departing in less than 4 to 6 weeks, you should expedite your application. It is not recommended to expedite unless necessary. There is an additional fee to expedite regardless of the age of the applicant. If you will be leaving in less than a month, you will want to overnight the application as well. If there is more than one applicant for expedited passports, the applications can be over-nighted together to the Passport Agency. You must have a separate return overnight envelope for each application. You can expect to receive an expedited passport back in approximately 2 weeks, depending how it is sent. The Passport Agency does require 3 business days for processing of expedited applications.

Renewals

If you had a previous passport, you can renew it, if you meet all of the following criteria:

  1. The issue date of your last passport was less than 15 years ago
  2. You were 16 or older when it was issued
  3. Your name is the same or you can submit name-change documentation (marriage certificate or court order)
  4. You can submit this passport
  5. It is undamaged
  6. 6. Your U.S. passport has not been limited from the normal ten year validity period due to passport damage/mutilation, multiple passport theft/losses, or non-compliance with 22 C.F.R. 51.41. (Please refer to the back pages of your U.S. Passport book for endorsement information).

Renewal forms and instructions are available on the internet at www.travel.state.gov. You can mail a renewal form (DS-82) to the nearest Passport Agency listed on the instructions with the proper fee, one new photo, and your expired passport. You can also expedite renewal forms for an additional $60 fee. Children cannot have their passports renewed unless they were over 16 when their previous passport was issued and they meet the criteria.

Appointment System in Chicago

If you have an overseas emergency or extremely urgent travel scheduled, you may be required to apply in person for a will call service. The Chicago Agency is one of a number of Passport Agencies that has installed an appointment system to improve customer service. The Chicago Agency is open to the public from 9 a.m. to 4 PM. Monday through Friday, excluding Federal holidays, but customers can call the National Passport Information Center at 1-877-487-2778 to schedule an appointment with the Chicago Agency.

Immigration and Naturalization Service

If you have any questions relating to immigration matters, please refer to the INS Service Center at 1-800-375-5283. INS operators are available 8a.m. to 6p.m., Monday through Friday. Automated information is available 24 hours a day, 7 days a week. You may also visit the INS website at www.uscis.gov.

Misspelled Names

Misspelled names and wrong dates or places of birth can occur due to the large volume of passports that are processed. If you do not have urgent travel plans, you can simply mail the passport back to:

New Orleans Passport Agency
Attn: Rewrite
One Canal Place
365 Canal Street, Suite 1300
New Orleans, LA 70130-6508

Include a note explaining the error, and the Passport Agency will re-issue the passport at no charge to you. If you have imminent travel planned, please return to the acceptance agency and advise them to call the Passport Agency to discuss options that will best meet your needs.

Obtaining Copies of Birth Records

The Passport Agency will only accept a certified copy of your birth certificate that is registered with the Register of Deed/Bureau of Vital Statistics in the County in which you were born, or with the State in which you were born. You can order a copy by phone with a credit card from most states. For information, call 1-800-255-2414. To order online, visit the Vital Records Website at www.vitalcheck.com.

Passport and Travel Info

To view the status of your passport application and other travel information visit the U.S. Department of State's Bureau of Consular Affairs, which includes Passport Services, on the Internet at www.travel.state.gov.

If you need to inquire about the issuance of your passport, the National Passport Information Center (NPIC) can assist you. You may speak with a Customer Service Representative by calling:

1-877-487-2778
TTY/TDD Users: 1-888-874-7793
E-mail: NPIC@state.gov

Customer Service Representatives are available Monday-Friday (excluding Federal holidays). All services are available in English and Spanish.